GREAT GULF COAST REGION 10 2016 REGIONAL MANAGEMENT TEAM

RMT-2016-rev


Mission Statement: Great Gulf Coast Region 10 provides opportunities to women for education, performance, leadership and personal growth to advance 4-part a cappella singing


Some of the Regional Management Team’s objectives are to:

  • Oversee all activities of the Region 10
  • Ensure open communication at all levels
  • Assess the educational needs and plan programs to meet those needs
  • Provide counseling to Chapters within Region 10
  • Monitor Chapter compliance with Corporate and Regional By-laws, Policies and Procedures
  • Develop long-range plans based on the goals and core values of Region 10
  • Oversee and evaluate the implementation of Regional strategies to meet long-range plans
  • Perform administrative functions as delegated by the International Board of Directors

Click on (PDF)  or (Word), for a Regional Management Team Application Form.

Piet Chini

Communications Coordinator
Piet Chini – Email
Regional Appointment – Term begins even years

  • Receives communications from the International organization and disperses to the region.
  • Maintains internal communication channels among the region, chapters, and individual members.
  • In consultation with the RMT, prepares and submits year-end Team Report to the Meetings and Corporate Services Department at International Headquarters by established deadline.
  • In consultation with the RMT, prepares and submits summary of Annual Regional Report to the Meetings & Corporate Services Department at International Headquarters by established deadline.
  • Supervises production of regional newsletter 3 times annually.
  • Conducts Chapter Visits as requested by Education Coordinator.

Marybeth McMurray

Directors Coordinator
Mary Beth McMurray – Email
Elected – Term begins odd years

  • Elected by frontline directors in the region.
  • Represents the interests of regional directors on the Regional Management Team.
  • Communicates with directors in her region to assess their needs.
  • Communicates directors’ needs and the needs of their chapters to the Education Coordinator.
  • Provides and facilitates a forum for directors at regional events.
  • Conducts Chapter Visits as requested by Education Coordinator.
  • Appoints the DCP coordinator and manages that program.

DeniseFly

Education Coordinator
Denise Fly – Email
International Appointment – Term begins even years

  • Develops, coordinates, and monitors regional educational programs in conjunction with other coordinators.
  • Plans curriculum for educational events such as seminars and workshops.
  • Works in coordination with Events and Marketing Coordinators on marketing events.
  • Coordinates regional faculty visits to choruses.
  • Maintains five-year education plan document.
  • Implements the chapter revitalization plan for maintaining the integrity of the musical product and administrative process as outlined in the RMT Handbook.
  • Approves chapters and prospective chapters for public performance.
  • Auditions for approval Chapter-at-Large quartets for public performance.
  • Develops faculty or staff to assist in implementing regional educational programs
  • Appoints an Arrangers Coordinator who administers the program that offers training for aspiring arrangers within the region.
  • Appoints a YWIH Coordinator to educate and inform the musical leaders in each chorus about the YWIH program.
  • Appoints a DCP Coordinator who administers the program within the region.

MarilynT3

Events Coordinator
Marilyn Turner – Email
Regional Appointment – Term begins odd years

  • Facilitates the securing of appropriate venues for regional programs and events, including site inspections and negotiation of contracts.
  • Coordinates on-site arrangements for all regional meetings and events, including regional competitions.
  • Serves as or oversees the work of the Chair of the Regional Convention (CRC) as defined in the Guidelines for Regional Convention.
  • Works in coordination with the Marketing and Education Coordinators on marketing events.
  • Oversees registrations for all regional events.
  • Conducts Chapter Visits as requested by Education Coordinator.

CherylPyle

Finance Coordinator
Cheryl Pyle – Email
Regional Appointment – Term begins odd years

  • Ensures that all financial resources of the region are accounted for in an effective and efficient manner.
  • Coordinates the long-range financial plan in conjunction with other team coordinators.
  • Prepares and submits the annual budget for the region.
  • Manages bank accounts and investments and keeps accurate and current records of all financial transactions.
  • Receives all funds paid to the region and issues all payments.
  • Negotiates contracts for equipment and services required by the region.
  • Holds sole authority to sign contracts on behalf of the region.
  • Coordinates projects to raise non-dues income.
  • Presents a report on the region’s financial condition at meetings of the RMT.
  • Prepares an annual financial statement for submission to the Director of Finance and Administration at International Headquarters.
  • Submits accounting records for audit at the close of the fiscal year to a qualified person (or persons) selected by the RMT or for examination or audit at any time as directed by the RMT.
  • Files Annual 990 tax form (United States regions) with the Internal Revenue Service by September 15 for the preceding year ending April 30.
  • Provides advice and training to chapter treasurers and serves as a resource to chapters with financial questions.
  • Provides financial information necessary to complete application for corporate gifts/grants.
  • Conducts Chapter Visits as requested by Education Coordinator.

E_McC

Marketing Coordinator
Elizabeth McCurdy – Email
Regional Appointment – Term begins odd years

  • Develops and provides marketing and public relations programs that promote chapter and regional events, and membership growth and retention.
  • Plans and implements marketing and public relations programs to increase membership growth and retention.
  • Designs and implements plans to market events and products.
  • Works in coordination with the Membership Coordinator on membership growth and retention plans.
  • Works in coordination with the Events and Education Coordinators on marketing events.
  • Works in coordination with the Communications Coordinator on Web site and database design, implementation, and maintenance.
  • Maintains a complete record of regional meetings and activities.
  • Maintains database of media contacts.
  • Writes and distributes press releases and produces media kits.
  • Invites media to regional events and serves as onsite media contact.
  • Initiates media opportunities including on-air interviews and feature stories.
  • Maintains database of advertising contacts.
  • Designs, negotiates, and buys advertising in local media.
  • Sells advertisements in regional publications.
  • Conducts Chapter Visits as requested by Education Coordinator.

KayePledge

Membership Coordinator
Kaye Pledge – Email
Elected – Term begins even years

  • Elected by Region 10 Chapters & Chapter at Large (CAL) Members.
  • Represents the interests of chapter management and membership on the Regional Management Team.
  • Communicates president/team leader and chapter needs and issues to the Regional Management Team.
  • Provides and facilitates a forum for presidents/team leaders at regional events.
  • Instills in the members of her region an awareness of their relationship to the organization, to the region, and to other choruses.
  • Develops a plan, in conjunction with the Education Coordinator, to teach chapters in revitalization ways to attract new members and retain existing ones.
  • Plans and implements programs in the area of membership growth and retention.
  • Works in coordination with Marketing Coordinator on membership growth and retention plans.
  • Visits and maintains regular contact with chartered chapters to promote membership growth and retention programs.
  • Guides prospective chapters through the Steps Toward Chartering program.
  • Assists chapters in revitalization with growth and retention programs.
  • Develops support staff to assist in planning and implementing programs such as:
    • Steps Toward Chartering
    • Membership Recruitment
    • Membership retention
    • Chapters in Revitalization
  • Appoints a Chapter-at-Large Coordinator to ensure CAL members’ awareness of and inclusion in regional events, programs, and publications.
  • Appoints a Chapter Coordinator to maintain regular contact with chapter presidents/team leaders to assess and communicate chapter needs to the Membership Coordinator.
  • Conducts Chapter Visits as requested by Education Coordinator.

Gail Eltgroth-crop

Team Coordinator
Gail Eltgroth – Email
Regional Appointment – Term begins even years

  • Facilitates meetings of the Regional Management Team.
  • Coordinates agenda for Regional Management Team meetings with input from members.
  • Reviews and approves all chapter standing rules.
  • Reviews regional standing rules and job descriptions, and makes recommendations for necessary revisions.
  • Maintains the region’s long-range plan document.
  • Maintains the regional calendar.
  • Develops a support staff to assist in implementing responsibilities such as:
    • Chapter standing rules review
    • Regional calendar
  • Is responsible for recording and preparing minutes of all meetings of the regional management team.
  • Distributes copies of minutes to members of the team, regional chapters, and the Meetings and Corporate Services Department at International Headquarters.